AGM Booklet 2019

PETERBOROUGH & DISTRICT YOUTH LEAGUE AGM 2019

S ATURDAY 22 ND J UNE 2019 @ 3:30 PM N ENE V ALLEY C OMMUNITY C ENTRE , PE2 9RE

Agenda

Dear Colleague

The Annual General Meeting of the Peterborough & District Youth Football League will be held on 22nd June 2019 at Nene Valley Community Centre starting promptly at 3:30pm. Clubs are reminded that each Member Club must send two (2) delegates to the AGM and each Club shall be entitled to one (1) vote only. Any continuing Member Club failing to be represented at the AGM without satisfactory reason being given may be fined £30.

1.

Apologies

2.

To receive and confirm minutes of the 2018 AGM

3.

Matters Arising

4.

To Receive and adopt Annual Report, Balance Sheet and Statement of Accounts

5.

E lection of Clubs to fill vacancies (as recommended by the Management Committee)

6.

Constitution of the Competition for the ensuing season.

7.

Election of Officers and Management Committee. President: Graham Phillips Vice-Presidents: Derick Vernum Chairman: Dave Stapleton Management Committee: I Milner Management Committee: G Wilson Management Committee: S Cox Management Committee: R Wright Management Committee: R Ellison

`

Management Committee: Management Committee: Management Committee: Management Committee:

M Cowdell G Elsom B Gibson C Howard

8.

Appointment of Accountants

Dave Moore of Accounts & Moore

9.

Alteration of Rules, if any, of which Notice has been given.

Fix date of the commencement of the playing season: Season commencing on:

8th September 2019

Season Ending on: Kick Off Times: All Cup Matches:

31st May 2019

10.30am and 2pm 10.30am and 2pm

11 .

Presentation of Awards Chairman’s Award: Fair Play Under 15s: Fair Play Under 16s: Fair Play Under 18s: Referee of the Year: Young Referee of the Year:

Crowland Juniors U15 Stanground Sports U15

Thurlby Tigers U16

Glinton & Northborough U18 Navy

Jeff Duckett

Dylan Veni Doug Gamble Secretary of the Year: Rick Bishell of Bourne Town Juniors FC

12. Other business of which due notice shall have been given and accepted as being relevant to an AGM

D. Stapleton Chairman

Minutes of the Annual General Meeting Held: Yaxley FC 29 th June 2018 Start: 7.30pm End: 7:54pm

Management Committee members of the League present were D Stapleton (Chairman), G Phillips (President), R Ellison, S Cox, I Milner, G Wilson, R Wright, B Gibson and G Elsom

The Chairman welcomed everyone to the 2018 AGM and gave a special thanks to our honoured guests R Windle of the Pe- terborough Referees Association, S Clarke and B Lilley.

The Chairman requested all present to observe a minute’s silence in respect of all friends and associates that have passed this season.

All Clubs attended except ICA Sports FC, Leverington Sports FC and Tydd FC.

Clubs and others intimating apologies were received from M Neale and Tydd FC.

The League Administrator convened the Annual General Meeting on the 29 th June 2018 at Yaxley FC.

2017 AGMMinutes:

As circulated in the AGM Booklet – unanimously accepted

Matters Arising:

There were no Matters Arising.

Chairman’s Report and Accounts:

As circulated in the AGM Booklet – unanimously accepted

Constitution of Divisions 2018/19:

As circulated in the AGM Booklet – unanimously accepted

The Management Committee put to the floor that if a vacancy occurs between now and the start of the season may the management Committee accept a late application and put them in the division deemed acceptable to their strength with the sanction of the Football Association – unanimously accepted

Election of Officers and Appointment of Auditors:As circulated in the AGM Booklet – unanimously accepted

Rule Changes:

As circulated in the AGM Booklet – unanimously accepted

1

2 nd September 2018 3pm Venue TBC

2018/19 Season:

Doug Gamble Shield:

Season commencing on: 9 th September 2018 Season Ending on: 19 th May 2019 Kick Off Times: 10.30am and 2pm All Cup Matches: 10.30am and 2pm

Any Other Business:

There being no other business of which due notice shall have been given and accepted as being relevant to an Annual General meeting.

Presentation of Awards:

David Stapleton, Roger Ellison and George Wilson presented the following awards: Chairman’s Award: Park Farm Pumas Black FC U15 Fair Play Awards Under 15: Stamford Yellow AFC Under 16: Thorney FC Under 18: Hampton FC Referee of the Year Award: Stephen Clarke Young Referee of the Year: Ben Lilley

Robert Windle of Peterborough Referees Association presented Fair Play certificates as collated by the association.

The Chairman then wished everybody a successful season and asked that they adhere to the F.A. RESPECT Campaign. Clubs were thanked for their attendance.

The President was then asked to close the meeting.

The Clubs were asked to play their games as early as possible in the season to try and avoid the inclement weather usually experienced over the winter period thus causing less fixture problems towards the end of the season.

The Clubs present were thanked for their attendance and wished a safe journey home.

There being no other business the meeting closed at 7:54pm

David Stapleton Chairman

PETERBOROUGH & DISTRICT YOUTH FOOTBALL LEAGUE

BUSINESS INFORMATION

Accountants

Accounts & Moore 6b Park Farm Off Sandpit Road Thorney Peterborough PE6 0SY

Business address

Nene Valley Community Centre Candy Street Peterborough PE2 9RE

PETERBOROUGH & DISTRICT YOUTH FOOTBALL LEAGUE

CHARTERED CERTIFIED ACCOUNTANTS’ REPORT TO THE PROPRIETOR

ON THE UNAUDITED ACCOUNTS OF PETERBOROUGH & DISTRICT YOUTH FOOTBALL LEAGUE

In accordance with the engagement letter dated 1 May 2018, we have prepared for your approval the accounts of Peterborough & District Youth Football League for the year, set out on page 2 from the entity’s accounting records and from information and explanations you have given to us. As a practising member firm of the Association of Chartered Certified Accountants, we are subject to its ethical and other professional requirements which are detailed at https://www.accaglobal.com/gb/en/member/standards/rules-standards/acca-rulebook.html. This report is made solely to you, in accordance with the terms of our engagement letter dated 1 May 2018. Our work has been undertaken solely to prepare for your approval the accounts of Peterborough & District Youth Football League and state those matters that we have agreed to state to you in this report in accordance with the requirements of the Association of Chartered Certified Accountants as detailed at https://www.accaglobal.com/ content/dam/ACCA_Global/Technical/fact/technical-factsheet-163.pdf. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than you, for our work or for this report. You have approved the accounts for the year and have acknowledged your responsibility for them, for the appropriateness of the financial reporting framework adopted and for providing all information and explanations necessary for their compilation. We have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the accounts.

Accounts & Moore

22 June 2019

Chartered Certified Accountants

6b Park Farm Off Sandpit Road Thorney Peterborough PE6 0SY

PETERBOROUGH & DISTRICT YOUTH FOOTBALL LEAGUE

DETAILED TRADING AND PROFIT AND LOSS ACCOUNT

FOR THE YEAR ENDED 31 MAY 2019

2019 £

2018

£

£

£

Turnover

Subscriptions

6,340

6,080

Transfer forms

95

195

Fines

1,075

2,995

FA grants

200

780

Deposits forfeited

120

420

Registrations

2,751

2,951

Cup final receipts

961

834

Sponsorship

-

1,000

11,541

15,255

Administrative expenses

Staff training

99

-

Insurance

275

277

Trophies

1,775

3,159

KO cup final expenses

401

1,049

Peterborough and fenland referee scheme

350

350

Charter standard and development costs

-

327

Printing and postage

68

188

Computers, software and stationery

179

1,563

Telephone

181

233

Accountancy

286

276

Bank charges

40

138

Donations

-

875

Management charges

8,788

9,381

FA affiliation fee

140

145

(12,582)

(17,961)

Operating loss

(1,041)

(2,706)

Other Income

Bank interest received

76

-

Net loss for the year

8.36%

17.74%

(965)

(2,706)

PETERBOROUGH & DISTRICT YOUTH FOOTBALL LEAGUE

BALANCE SHEET

AS AT 31 MAY 2019

2019 £

2018 £

Notes

£

£

Current assets

Trade debtors

657

365

Cash at bank and in hand

16,079

16,689

16,736

17,054

Current liabilities

Trade Creditors

137

-

Other creditors

2,620

2,340

Accruals

2,800

2,570

5,557

4,910

12,144

11,179

Net current assets

Capital account

At 1 June 2018

12,144

14,850

Loss for the year

(965)

(2,706)

11,179

12,144

In accordance with the engagement letter dated 1 May 2018, I approve the accounts set out on pages 2 to 4. I acknowledge my responsibility for the accounts, including the appropriateness of the accounting basis as set out in note 1 to the accounts, and for providing Accounts & Moore with all information and explanations necessary for their compilation.

Date : 22 June 2019

PETERBOROUGH & DISTRICT YOUTH FOOTBALL LEAGUE

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MAY 2019

1 Accounting policies

1.1 Accounting convention

The financial information is compiled on an agreed accounting basis that:

- enables profits to be calculated such as to meet the requirements of Section 25 of the Income Tax (Trading and Other Income) Act 2005; and

- provides sufficient and relevant information to enable the completion of a tax return.

1.2 Compliance with accounting standards

The financial information is not intended to achieve full compliance with the provisions of UK Generally Accepted Accounting Principles.

1.3 Turnover

Turnover represents amounts receivable for goods and services net of VAT and trade discounts.

Season 19/20 Constitution

UNDER 15 Division One - 10

Division Two - 10 Blackstones Black

Division Three - 10 Blackstones Green Bourne Town Claret Bourne Town Red FC Peterborough Gunthorpe Harriers Holbeach United Leverington Sports Long Sutton Athletic Park Farm Pumas Red Whittlesey Junior Blue

01 02 03 04 05 06 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12 13

Boston United Community

Corby Town Youth Deeping Rangers

Glinton & Northborough Amber Glinton & Northborough Black Glinton & Northborough Navy

ICA Sports

March Town Athletic

March Academy

Nene Valley Oundle Town

Park Farm Pumas Black

Pinchbeck United Stamford AFC Red Stanground Sports

Peterborough Northern Star

Wisbech St Mary

Yaxley

Thurlby Tigers

UNDER 16 Division One - 12 Deeping United Hampton Blue Holbeach United Ingoldisthorpe

Division Two - 11

Blackstones

Boston United Community

Bourne Town Claret Crowland Juniors

JFC Boston

Glinton & Northborough Amber

March Academy

Hampton Royal Malborne Rangers Pinchbeck United Whittlesey Junior Red

Netherton United Hawks Peterborough Northern Star

Riverside

Stamford AFC Thurlby Tigers

Wisbech St Mary

Wisbech Town Acorns

Yaxley

UNDER 18 Division One - 13 Alconbury Colts

Division Two - 13

Baston

Boston United Community

Bourne Town Red Langtoft United March Park Rangers

Bourne Town Claret Corby Town Youth

Glinton & Northborough Navy

Moulton

Gunthorpe Harriers Hungate Rovers March Academy Oundle Town Sporting FC Thorney Colts Thurlby Tigers U18

Netherton United Hawks

Netherton United

Park Farm Pumas Black

Pinchbeck United Stamford AFC Red Thurlby Tigers U17

Werrington Athletic Blue Wisbech Town Acorns

10

Rule Amendments

Competition name and constitution 2. The geographical area covered by the Competition membership shall be 35 miles’ radius of Cathedral Square Peterborough and surrounding area

FEES TARIFF RULE NUMBER

DESCRIPTION

LEAGUE FEE POLICY

MAXIMUM FEE

4 (B)

CLUB/TEAM ANNUAL SUBSCRIPTION

£70.00 £80.00

£150.00

4 (A)

CLUB ENTRY FEE

£25.00 £35.00

£50.00

FINES TARIFF RULE NUMBER

DESCRIPTION REFEREE FEES

LEAGUE FEE POLICY

MAXIMUM FINE

23 (E)

£16.00 £18.00

As agreed with sanctioning authority As agreed with sanctioning authority

23 (E)

ASSISTANT REFEREE FEES

£8.00 £9.00

FAILURE TO BE REPRESENTED AT AGM

8 (H)

£20.00 £30.00 £25.00 £40.00

£100.00 £100.00

18 (N) (i)

PLAYING AN INELIGIBLE PLAYER If an ineligible player has been fielded any points gained from that match to be deducted (as per 18N(i)) Plus 3 points AWARDED to the opponents (as per 18N(iii)a) If the Club fielding an ineligible player is the losing side, then 1 point

FAILURE TO PLAY MATCHES ON THE DATE FIXED

20 (B)

£30.00 £45.00 £30.00 £45.00

£100.00 £100.00

20 €(i) & (iii)*

FAILURE TO PLAY FIXTURE

PLAYING AN INELIGIBLE PLAYER

KO 11

£20.00 £40.00

£100.00

Nene Valley

Community Centre

Fitness

Classes

Martial Arts

Pilates

And much more…

Candy Street, Woodston, PE2 9RE

01733 330056

pfsdf@btconnect.com

www.nenevalleycc.org